Office Manager - Shaw & Associates

We are a full-service CPA firm located in Fort Collins, CO who specializes in serving small and medium-sized businesses as well as individuals throughout Northern Colorado. We provide expert support and insight to your personal or business finances and we are committed to quality and integrity at affordable rates. Our firm is currently looking for a full-time Office Manager to add to our team.

If you’re the Office Manager we’re looking for……you will be:

  • An organized go-getter that thrives in an environment that requires attention to detail and strong processes
  • Diligent in following internal processes
  • Creative and innovative in learning our current systems and finding ways to improve and manage our process and team
  • Proactive in holding others accountable to the team’s goals and managing the company’s workflow and team
  • An excellent communicator, positive and upbeat, and a consistent performer


  • Administrative duties include:
    • Ensuring the highest level of service to our clients
    • Monitoring the workflow of the team and their diverse schedules
    • Providing feedback on critical items to management
    • Maintenance of client database
    • Maintenance of electronic filing system
    • Phone, Mail, Calendar, etc.
    • Processing client documents and final products
    • Assist with collecting outstanding fees or forms to sign
  • The perfect candidate also would be able to perform the following marketing duties:
    • Manage and produce monthly electronic newsletter
    • Manage social media platforms: Facebook, Twitter & LinkedIn
    • Manage website and blog
    • Collaborate with others to identify, develop, and execute firm marketing plan
    • Oversee all marketing efforts & business development

Required Skills:

  • The ability to organize and prioritize a diverse workload
  • Highly motivated with an exceptional work ethic
  • Significant ability to multi-task
  • Personable and highly focused on client relationships
  • Willing to go above and beyond to make the team successful
  • Work well under pressure due to seasonality and strict deadlines
  • Proficient in Microsoft Office and ability to learn other software, including Constant Contact, Thomson Reuters accounting software, and QuickBooks
  • Must have flexibility to work additional hours during busy season
  • Confidentiality is a MUST
  • Willingness to be yourself and bring your originality to our team.


  • Demonstrates commitment to long-term success in a position
  • Administrative or other customer service experience
  • Proven experience in an office/professional setting

Phone: (970) 223-0792
Email: [email protected]